WebFiles

WebFiles allows you to access and manage your files residing on Penn State's central file services through any web browser, and allows you to easily copy files to and from your personal devices

Note:  Google Drive, Dropbox, and OneDrive functionality have been removed due to incompatibilities.  There is no current workaround for the issue at this time.

Log in to WebFiles

Navigation

Folders: Several root folders are available, namely the root and personal folders for both the UDrive and PASS space. They are presented as folder trees in the left pane. Use the Folders button in the toolbar to show or hide the folder pane.
List: There is a list of the contents of the current folder in the right interface area. You may navigate to subfolders or parent folder by double-clicking.
File choice: You may choose one or several files or folders by clicking on the items and using Ctrl and Shift or you can select all the items with the help of the File menu button.
Menu: The context menu can be seen by right-clicking an item or clicking on the File menu button in the toolbar. 

WebFiles Interface

File operations

You may perform basic file operations: create, copy, edit, cut, delete, rename, and preview. 

File upload and download

Upload

There are several methods of file uploading:

  • Classic - upload files one by one using the Browse button.
  • Flash - multiple file selection and upload at once.
  • Silverlight - multiple file selection and upload by chunks (good for large files).  Also supports drag-n-drop functionality.
  • Java - multiple file and folder selection at once.
  • Upload from URL - you can specify the URL of file stored on a file server or at file sharing service like DropboxPicasaFlickrPhotoBucketFacebook.

Download

Select files and folders and click the download button in the file menu. You may download the files one by one or use Java downloader for downloading multiple files and folders.

View and edit office and image files

WebFiles provides multiple methods of viewing and editing documents. Right-clicking a file and selecting the View, edit and share sub-menu will show the available options for a particular file extension. 

Online document editing

You may edit office documents online using desktop applications such as  Microsoft office or  OpenOffice.org. You do not need to download or upload the files, as these prgrams support communicating directly with the WebFiles server.

Instructions:

  • Select a file of one of the following types.
    • MS Office types: accda, accdb, accdc, accde, accdp, accdr, accdt, accdu, ade, adp, maf, mam, maq, mar, mat, mda, mde, mdt, mdw, laccdb, snp, csv, dbf, dif, ods, prn, slk, xla, xlam, xls, xlsb, xlsm, xlsx, xlt, xltm, xltx, xlw, xml, xps, obi, oft, ost, prf, pst, msg, oab, iaf, emf, odp, pot, potm, potx, ppa, ppam, pps, ppsm, ppsx, ppt, pptm, pptx, pptx, rtf, thmx, tif, wmf, xml, xps, doc, docm, docx, dot, dotm, dotx, htm, html, mht, mhtml, odt, rtf, txt, wps, xml, xps, btr, dwt, elm, fwp, htx, mso
    • OpenOffice.org / LibreOffice types: sxd, sxm, sxi, sxc, sxw, odb, odf, odt, ott, oth, and, odm, sxw, stw, sxg, doc, dot, xml, docx, docm, dotx, dotm, wpd, wps, rtf, txt, csv, sdw, sgl, vor, uot, uof, jtd, jtt, hwp, 602, pdb, psw, ods, ots, sxc, stc, xls, xlw, xlt, xlsx, xlsm, xltx, xltm, xlsb, wk1, wks, 123, dif, csv, sdc, vor, dbf, slk, uos, uof, pxl, wb2, odp, odg, std, otp, otg, sxi, sti, ppt, pps, pot, pptx, pptm, potx, potm, ppsx, sda, sdd, sdp, vor, uop, uof, cgm, bmp, jpeg, jpg, pcx, psd, sgv, wmf, dxf, met, pgm, ras, svm, xbm, emf, pbm, plt, sda, tga, xpm, eps, pcd, png, sdd, tif, tiff, gif, pct, ppm, sgf, vor, mml
  • Select "Edit in MS Office" or "Edit in OpenOffice.org / LibreOffice" in the file or right-click menu.
  • The selected application will launch with the file opened for editing.
  • To save the changes in the document, press Сtrl+S combination or click on the "Save" in the File menu of MS Office or OpenOffice. The document will be saved and uploaded to the WebFiles server automatically.

Notes and recommendations for Microsoft Office

  • Microsoft Office supports file locking to prohibit simultaneous file editing by multiple users. If a file has been locked by another user, you cannot edit the file, but you can view it in read-only mode.
  • Microsoft Office may block documents for editing. You may enable editing of a file by allowing it from inside the Office product. If you wish, you may enable immediate editing in the program settings. In Microsoft office menu select File->Options->Trust Center->Trust Center Settings...(button)->Protected View uncheck "Enable Protected View for files originating from the Internet".
  • Office 2010 does not support file links with more than 255 symbols, so try to use short file names with ASCII characters.

Notes and recommendations for OpenOffice.org / LibreOffice

  • These are free applications that are available for many different operating systems. See OpenOffice.org and LibreOffice for more details.
  • At last check OpenOffice and LibreOffice do not support file locking, so unless you are working with a private document you may wish to download and work with it locally. OpenOffice.org is planning to add his functionality in version 3.4.
  • In OpenOffice if you don't want to insert login and password every time you open a file, you may enable OpenOffice.org / LibreOffice Quickstarter that saves information about a user. Open Tools->Options->OpenOffice.org (LibreOffice)->Memory, check "Load OpenOffice.org (LibreOffice) during system start-up"
  • To save the files opened via links (without Java applet), you need to enable it in settings: Go to Tools->Options->OpenOffice.org (LibreOffice), check "Use OpenOffice.org (LibreOffice) dialogs".

 

Mobile view

 

You can use the mobile interface by clicking the Settings button in the upper right and choosing Mobile Interface.
WebFiles supports iPhone/iPad, Android-based, Blackberry v.6+, Bada, Windows mobile and various other mobile devices. 

WebFiles Mobile Interface

Language

Click the "Settings->Language"button in the toolbar to choose a different interface language.

 

If you have any questions not answered here please fill out a Help Request.

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Last Updated February 1, 2018