WebFiles

WebFiles allows you to access and manage your files residing on Penn State's central file services through any web browser, and allows you to easily copy files from external services such as Google Docs, Dropbox, and SkyDrive to and from your PSU space.

Log in to WebFiles

Navigation

Folders: Several root folders are available, namely the root and personal folders for both the UDrive and PASS space. They are presented as folder trees in the left pane. Use the Folders button in the toolbar to show or hide the folder pane.
List: There is a list of the contents of the current folder in the right interface area. You may navigate to subfolders or parent folder by double-clicking.
File choice: You may choose one or several files or folders by clicking on the items and using Ctrl and Shift or you can select all the items with the help of the File menu button.
Menu: The context menu can be seen by right-clicking an item or clicking on the File menu button in the toolbar. 

WebFiles Interface

File operations

You may perform basic file operations: create, copy, edit, cut, delete, rename, and preview. 

File upload and download

Upload

There are several methods of file uploading:

  • Classic - upload files one by one using the Browse button.
  • Flash - multiple file selection and upload at once.
  • Silverlight - multiple file selection and upload by chunks (good for large files).  Also supports drag-n-drop functionality.
  • Java - multiple file and folder selection at once.
  • Google Docs - Upload files from Google Docs account.  If you do not use any of the Google services, you may register for free  Google Docs.
  • SkyDrive - Upload from your  SkyDrive (Microsoft Live) account.
  • Upload from URL - you can specify the URL of file stored on a file server or at file sharing service like DropboxPicasaFlickrPhotoBucketFacebook.

Download

Select files and folders and click the download button in the file menu. You may download the files one by one or use Java downloader for downloading multiple files and folders.
There are some other ways to download files:

  •  Download to Google Docs - download files to your Google Docs account.
  •  Download to Dropbox - download files to your Dropbox account.
  •  Download to SkyDrive - download files to your SkyDrive (Microsoft Live) account.

View and edit office and image files

WebFiles provides multiple methods of viewing and editing documents. Right-clicking a file and selecting the View, edit and share sub-menu will show the available options for a particular file extension. 

Online document editing

You may edit office documents online using desktop applications such as  Microsoft office or  OpenOffice.org / LibreOffice. You do not need to download or upload the files, as these prgrams support communicating directly with the WebFiles server.

Instructions:

  • Select a file of one of the following types.
    • MS Office types: accda, accdb, accdc, accde, accdp, accdr, accdt, accdu, ade, adp, maf, mam, maq, mar, mat, mda, mde, mdt, mdw, laccdb, snp, csv, dbf, dif, ods, prn, slk, xla, xlam, xls, xlsb, xlsm, xlsx, xlt, xltm, xltx, xlw, xml, xps, obi, oft, ost, prf, pst, msg, oab, iaf, emf, odp, pot, potm, potx, ppa, ppam, pps, ppsm, ppsx, ppt, pptm, pptx, pptx, rtf, thmx, tif, wmf, xml, xps, doc, docm, docx, dot, dotm, dotx, htm, html, mht, mhtml, odt, rtf, txt, wps, xml, xps, btr, dwt, elm, fwp, htx, mso
    • OpenOffice.org / LibreOffice types: sxd, sxm, sxi, sxc, sxw, odb, odf, odt, ott, oth, and, odm, sxw, stw, sxg, doc, dot, xml, docx, docm, dotx, dotm, wpd, wps, rtf, txt, csv, sdw, sgl, vor, uot, uof, jtd, jtt, hwp, 602, pdb, psw, ods, ots, sxc, stc, xls, xlw, xlt, xlsx, xlsm, xltx, xltm, xlsb, wk1, wks, 123, dif, csv, sdc, vor, dbf, slk, uos, uof, pxl, wb2, odp, odg, std, otp, otg, sxi, sti, ppt, pps, pot, pptx, pptm, potx, potm, ppsx, sda, sdd, sdp, vor, uop, uof, cgm, bmp, jpeg, jpg, pcx, psd, sgv, wmf, dxf, met, pgm, ras, svm, xbm, emf, pbm, plt, sda, tga, xpm, eps, pcd, png, sdd, tif, tiff, gif, pct, ppm, sgf, vor, mml
  • Select "Edit in MS Office" or "Edit in OpenOffice.org / LibreOffice" in the file or right-click menu.
  • The selected application will launch with the file opened for editing.
  • To save the changes in the document, press Сtrl+S combination or click on the "Save" in the File menu of MS Office or OpenOffice. The document will be saved and uploaded to the WebFiles server automatically.

Notes and recommendations for Microsoft Office

  • Microsoft Office supports file locking to prohibit simultaneous file editing by multiple users. If a file has been locked by another user, you cannot edit the file, but you can view it in read-only mode.
  • Microsoft Office may block documents for editing. You may enable editing of a file by allowing it from inside the Office product. If you wish, you may enable immediate editing in the program settings. In Microsoft office menu select File->Options->Trust Center->Trust Center Settings...(button)->Protected View uncheck "Enable Protected View for files originating from the Internet".
  • Office 2010 does not support file links with more than 255 symbols, so try to use short file names with ASCII characters.

Notes and recommendations for OpenOffice.org / LibreOffice

  • These are free applications that are available for many different operating systems. See OpenOffice.org and LibreOffice for more details.
  • At last check OpenOffice and LibreOffice do not support file locking, so unless you are working with a private document you may wish to download and work with it locally. OpenOffice.org is planning to add his functionality in version 3.4.
  • In OpenOffice if you don't want to insert login and password every time you open a file, you may enable OpenOffice.org / LibreOffice Quickstarter that saves information about a user. Open Tools->Options->OpenOffice.org (LibreOffice)->Memory, check "Load OpenOffice.org (LibreOffice) during system start-up"
  • To save the files opened via links (without Java applet), you need to enable it in settings: Go to Tools->Options->OpenOffice.org (LibreOffice), check "Use OpenOffice.org (LibreOffice) dialogs".

Google Drive (Docs) integration

You can download and upload files to your Google Drive (previously Docs). You can use Google's document editing capabilities to modify files on your Google Drive inside your browser and then upload modified documents back to WebFiles.  Please see Google Drive Help for more information.

  • To download a file to your Google Drive: Select a single file and then choose in the file menu "View, edit and share->Download to Google Docs"
  • To upload a file from your Google Drive: Click the "Upload" button in the WebFiles toolbar and navigate to the "Google Docs" tab. After authenticating you will be shown an interface to select the files and folders that you wish to upload to WebFiles.

Dropbox integration

You can download/upload to the popular file sync and sharing service Dropbox.com. Authentication is processed at the dropbox.com site, thus protecting your personal information.

  • To download a file to your Dropbox account: Select a single file and then choose in the file menu "View, edit and share->Download to Dropbox"
  • To upload a file from your Dropbox account select from either of these methods:
    • Place a file in your Public folder in Dropbox, simply right-click it once (on Windows or website ) to open a menu . Choose "Dropbox -> Copy public link", then in the WebFiles toolbar click "Upload" button and choose the "From URL" tab. Place the link to the file in the URL field and click the "Upload" button.
    • To upload a file from your Dropbox account: Click the "Upload" button in the WebFiles toolbar and navigate to the "Dropbox" tab. You will be forwarded to the Dropbox authentication page. After authenticating you will be shown an interface to select the files and folders that you wish to upload to WebFiles.

SkyDrive integration

SkyDrive is a free Microsoft product that allows you to store photos and docs online.  Visit this page for more information, or visit  SkyDrive to sign in with a Windows Live account and view your files.
At the SkyDrive website you can edit your d